Payroll software programs for businesses in Canada

What is payroll software?

Payroll software allows you to handle your employees' payroll, ensuring that you comply with federal and provincial payroll regulations. Typically, a payroll system will enable direct deposits to your employees' bank accounts from a linked account, while also producing T4 slips for tax season and computing income tax, CPP deductions, EI remittances, and other deductions that you may be responsible for remitting to the government.

The top payroll software for small businesses in Canada also incorporates HR functionalities such as recruitment, onboarding, the ability for employees to request time off, management of group benefits, and other features that may be beneficial to small business owners without dedicated HR personnel.

How is a payroll software program used?

The way your team uses an online payroll management system can differ based on your team's size, your employees' skill levels, and the specific system employed. Typically, these services offer sales and customer support representatives who can assist with setup and address any queries throughout the process.

How to choose payroll software?

Here are some considerations when choosing payroll software:

• Essential features: Such as the user interface, for instance. This is important for both employers and employees, who may need access to self-service options. Many providers offer guided trials for potential customers, so you may take advantage of these before making a purchase.
• Software integrations: If you are currently using other software, you may prefer payroll software that can be integrated with your current tools.
• Budget. While there are many cost-effective options, the various fees can accumulate. Decide on your payroll software budget before selecting one with a multitude of features, as you may only need a few basic features that are available for a lower cost.
• Other important considerations: For example, does the payroll software provide tax services? A software solution that manages your filings can spare you significant time at the time of tax filing.

What are the best payroll solutions?

No two payroll providers are the same, but most high-quality solutions can:

• Automate labour-intensive payroll and tax calculations
• Deposit tax payments on time
• Assist with inquiries from the CRA, should they occur
• Help support compliance with constantly changing employment laws and regulations
• Integrate seamlessly with timekeeping, workers’ compensation, insurance services and other HR applications
• Provide support with unemployment claims
• Protect sensitive client payroll data

When can I begin using software for payroll?

With ADP, you can start processing payroll at any time, not just during a new quarter or new year. If you’re switching providers, you can transition easily by asking for all the necessary forms and information upfront.

What is the time commitment when processing payroll online?

Compared to manual data entry, payroll software can save you considerable time. The features available in the package you choose will determine your total work effort.

What if I’m already processing payroll with an accountant or bookkeeper?

Your accountant will probably appreciate that you’re using a trusted payroll service provider because it enables seamless data integration, reporting, and processing. This empowers accountants to do more work with greater efficiency, so they have more time to work on strategies that help you run a better business.

How much does payroll software cost?

Payroll software costs vary depending on the number of people employed by the business, its individual needs and the provider’s price structure. An annual base price usually applies and there may be an additional fee for each payroll transaction. When weighing payroll software costs, it can be important to assess the level of support provided with the product and how well it can integrate with other programs. At times, providers may have hidden costs; however, ADP ensures this isn’t the case.

In the event of a catastrophe or local emergency, how will workers get paid?

You can process payroll anywhere because ADP products are online. So, even if you’re relocated from your place of business, ADP’s payroll software lets you easily use a mobile device to pay your employees.